| CALEDONIA RINGETTE ASSOCIATION (INCORPORTATED) CONSTITUTION CALEDONIA RINGETTE ASSOCIATION (INCORPORTATED)CONSTITUTION NAME: The name of the organization shall be the Caledonia Ringette Association, hereafter to be referred to as CRA OBJECTIVES: 1. To provide an opportunity for every eligible youth in the Region of Haldimand up to and including the Belle age group to play Ringette. 2. To promote and improve the sport of Ringette in the Haldimand area. 3. Exercise supervision and direction over the participation in ringette of players, coaches, managers and executive with emphasis on increasing interest in the game and on the enhancement of good character and citizenship 4. Provide competition for all who desire to participate in the game of ringette within the boundaries of CRA, giving consideration to their individual capabilities. MEMBERSHIP: 1. Membership in CRA is open to all who reside within the boundaries of CRA 2. All members of CRA shall be registered with the Ontario Ringette Association annually and shall abide by the CRA, SRRL and ORA polices. 3. The Executive may designate other persons who reside outside the boundaries of CRA to be eligible for membership, but residents within CRA boundaries shall be given first priority 4. Only members who are 18 years of age or over are eligible to vote or to be members of the CRA Executive. EXECUTIVE MEMBERS: Executive members shall consist of : 1. President 2. Immediate Past President 3. Vice President 4. Secretary 5. Treasurer 6. Head Coach 7. Head Referee 8. Fundraiser Chair 9. Publicity and Promotion 10. Ice Scheduler 11. Referee and Score Keepers 12. Southern Region Representative 13. Tournament Chair 14. Equipment Manager 15. At least two Conveners/Directors at large EXECUTIVE The Executive shall have control of the affairs of the CRA and shall have the power to fill any vacancies which may occur in their numbers.They shall control the finances and discharge all business of the CRA. Eight members shall constitute quorum at an Executive meeting. The Officers of the Executive shall have the powers usually accorded to their position. The Executive shall be elected prior to the Annual General Meeting of the Association and shall hold office until the next Annual meeting. Any member accepting a nomination who is voted to the Executive is expected to hold their office for a minimum of one year. The Executive shall be elected by a majority of those voting and all those voting must be in good standing with the organization. No more that one vote may be cast per family. IMMEDIATE PAST PRESIDENT: Shall act in an advisory capacity and shall be responsible for all public relations. PRESIDENT: Shall preside at all meetings of the Executive and the Boards, with usual privileges of the office. In cases where an immediate decision is required, thePresident may make the decision, subject to the approval of the Executive at the their next meeting, and shall vote only to break a tie. VICE PRESIDENT: Shall perform the duties of the Preseident in his/her absence and shall be chairman of the Rules and Discipline Committee, which shall rule on all protests submitted in writing in accordance with the Caledonia Ringette Association (Incorportaed) By-laws, and shall report all decisions to the Executive. SECRETARY: Must notify each member of the Executive of the time and place of each meeting at least 48 hours prior to each Executive meeting. The secretary shall give notice to all the Association members of the Annual General Meeting on the Association Website advising of the date, time and location at least four weeks before the Annual General Meeting. The Secretary shall keep accurate records of all meetings and be responsible for all correspondence. The Secretary shall require that an accurate record be kept of all registration certificates. TREASURER: Shall be responsible for the funds of the Association (Corporation). Shall pay all Association (Corporation) expenses by cheque or petty cash, co-signed by either the President or Vice President. Shall prepare an annual Association (Corporation) budget prior to September 1st of any fiscal year. All Association (Corporation) funds shall be deposited in a chartered bank and all registration forms shall be turned over to the Secretary as soon after December 31st as possible. Registration forms shall be distributed as follows: One copy to the Treasurer, one copy to the Convene, and one copy to the player/ parent. SCHEDULER: Shall be responsible for securing all ice times from the Town of Haldimand along with the President and Treasurer. Shall arrange a practice and game schedule to be distributed to all Executive members, Managers and Coaches. HEAD COACH CONVENER: Shall report to the Executive any problems arising in their arena or division and shall inform all Coaches and Managers of the solution to these problems which the Executive has decided upon. It shall be the Head Coaches responsibility to offer encouragement, advice and direction to the Coaches and/or managers in their respective division or arena, and further to ensure that the Caledonia Ringette Association (Incorporated) Constitution By-Laws and Rules of the game are thoroughly understood and followed. FUNDRAISING CONVENER: Shall be responsible for the coordination of all fundraising events and the collection of all donations to the Caledonia Ringette Association. Shall inform the Executive all such events and donations and shall turn all monies and donations over the Treasurer. REFEREE IN-CHIEF: Shall be responsible for the appointment of referees for all games and shall be in charge of referee training and instruction. This also applies to Timekeepers. The Referee In-Chief is not obliged to be a member of the Executive. EQUIPMENT MANAGER: Shall be responsible for all equipment and ensure that the equipment is returned to the equipment room for storage. A complete inventory list of the equipment placed in storage should be forwarded to the Secretary at the conclusion of the playing season. Shall advise the Executive of what equipment is required for the upcoming year. STATISTICIAN And PUBLICITY: The Statistician shall receive all reports of games (Home and Away) and shall report the results to the media. The Statistician shall receive a copy of all correspondence dealing with publicity. (Notices of Clinics, Seminars, Meetings and Tournaments) ANNUAL MEETING: One (1) General Membership meeting will be held at the Annual Ringette Banquet. EXECUTIVE MEETINGS: Executive meetings may be held at the call of three or more Executive members or by the President. Executive members must be notified of the time and place at least forty-eight (48) hours before each meeting. Individual members wishing to attend an Executive Meeting for a specific purpose or presentation shall be permitted to do so providing the request and purpose is made to the President. ANNUAL MEETING: The Order of Business at the Annual Meeting shall be as follows: 1. Treasurer’s Financial Report 2. President’s address 3. General Business 4. Installation of New Officers 5. Adjournment The Annual Meeting of the Association (Corporation) shall be held on or before May 1st. |